MEMBER AGREES TO accept the guidance and decisions of the event management; carry out duties in a prompt and reliable manner; use space and equipment only for duties assigned and only at authorized times; notify Hot August Nights of inability to perform assigned duties; volunteer a minimum of 16 hours during the Event to receive an invitation to the post event Thank You Party; inform Hot August Nights if you cannot attend committee meetings to sign up for your hours or shifts and/or inform Hot August Nights if you do not receive a phone call from the committee you have requested to work with to schedule your hours or shifts; maintain smooth working relationships and stay within the bounds of volunteerism; maintain the dignity and integrity of Hot August Nights with the public; and honor confidential information. As with any other privilege, member apparel, badges and other items identifying volunteers of Hot August Nights are for the sole and explicit use of the Member.
It is important for all Volunteer Members to be aware that to work this Event you must be a Volunteer Member and have filled out and SIGNED the annual member application. It is also very important that you understand that NO children under the age of 18 are allowed to be present with you during your EVENT working hours. Children under the age of 18 may assist with special projects such as event packing parties BUT prior approval must be granted by the committee Chairman. No child is permitted to be in a HAN golf cart at any time. If you see a child riding in a golf cart please let your Manager, Chairman or a Staff member know As Soon As Possible. It is also imperative that you wear the official member shirt and credential while working the Event. Do not drink alcoholic beverages, use any controlled substance or hallucinogenic, smoke or vape while wearing the official Member shirt while working any Hot August Nights event.
Member understands that the only individuals who are authorized to talk to the media regarding matters that relate to the Hot August Nights Organization are the Executive Director, Marketing and Public Relations Manager and the Board of Directors President.
Hot August Nights Management Agrees To: provide coordinators responsible for duty assignments, training and supervision of the Event; and provide space, equipment, working conditions and privileges to facilitate the membership at any time. Hot August Nights reserves the right to cancel any membership and to restrict members to acceptable behavior during any and all activities of Hot August Nights, Inc.
Advertising Release: Member Agrees To: permit Hot August Nights, Inc. use of name and picture for publicity, advertising, and commercial purposes (including newspapers, magazines, radio, website and television) before, during and after the Event and do hereby relinquish any rights whatsoever to any photos taken in connection with the Event, and give permission to publish or sell or otherwise dispose of said photographs to Hot August Nights, Inc. All publicity and advertising rights reserved by Hot August Nights, Inc.